HomeMy WebLinkAbout211.001 - PSTraxEffective Date: August 2020 William Veiga, Battalion Chief
Current Revision Date: 11/22/2023 Section 211.001
Next Revision (2) Date: 11/22/2026 Page 1 of 5
Fresno City Fire Department
200 Standard Operating Procedures Manual
SECTION 211.001 PSTRAX
PURPOSE
This policy establishes the process to document apparatus checks and equipment
inspections. Daily and weekly emergency checks and equipment inspections are
documented using the PSTrax electronic program. The history of all completed
inspections is maintained in PSTrax indefinitely to view or print as needed.
APPLICATION
Fresno Fire Department (FFD or Department) apparatus and associated equipment
are inspected daily, weekly, or after-use. All the inspections are completed using the
PSTrax software application.
OPERATIONAL POLICY
It is the policy of the Department to ensure all apparatus and associated equipment is
always in a ready operational state so members can operate in emergency and non-
emergency situations. It is the responsibility of all Department officers to ensure all
apparatus and equipment are inspected according to the established policy by
assigned personnel.
OPERATIONAL GUIDELINE
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PROCESS
Daily pre-trip inspections and weekly emergency equipment inspections are
completed online through the PSTrax program accessed at PSTrax.com.
Effective Date: August 2020 William Veiga, Battalion Chief
Current Revision Date: 11/22/2023 Section 211.001
Next Revision (2) Date: 11/22/2026 Page 2 of 5
GETTING STARTED:
Log In to PSTrax using Google Chrome Browser or Apple Safari. Internet
explorer will not work correctly with this program.
1. Log in at PSTrax.com
a. Once logged in, select the change button found in the
upper left corner.
b. The desired station may be selected.
c. Each station will have a list of the available apparatus.
d. Select the apparatus you wish to check.
CHECKLISTS FOR DAILY AND WEEKLY INSPECTIONS:
1) Select vehicle check or as needed.
2) After selecting the desired checklist, indicate PASS/FAIL for each
section.
a) Passed checks are indicated by a green check and failed
checks are indicated by a red triangle.
3) When a check is failed, add a comment to clarify the repair
request.
4) Policy links can be found throughout the checklists to reference
specifics regarding the checks and will open in a separate tab
once clicked.
5) In the operator signature section at the end of the checklist, enter
your name and Department identification number (ID) before
submitting the checklist.
6) A summary screen will populate to review your checklist. Make
any needed changes, then click the log tasks button on the
bottom.
7) Completed checks remain in the system’s log indefinitely to allow
members to view past daily/weekly inspections.
Effective Date: August 2020 William Veiga, Battalion Chief
Current Revision Date: 11/22/2023 Section 211.001
Next Revision (2) Date: 11/22/2026 Page 3 of 5
8)Daily Check should be completed by 1700 hours.
9)Daily Checks not completed by midnight the day of the inspection
will not be captured by PSTrax.
10)If a failure occurs and an alert needs to be set; see the section on
alerts.
ALERTS:
Alerts are used to provide notification to a group of recipients via email.
The following are the different types of alerts:
1.Vehicle Maintenance: Notify the shop of a needed repair to a vehicle.
The email recipients are set to the shop members and the person
making the alert.
2.Vehicle Equipment/Inventory: Notify the parts department at the shop
of missing inventory. Additional recipients should include the company
officer and chief officer as needed.
3.Supply Items Request From The Shop: Notify the parts department at
the shop for apparatus and equipment maintenance needs. These items
include WD40, brake clean, food grade silicon, white lithium grease,
ATF, 30W motor oil, grease for the grease guns, and bar oil. Add notes
to the comments section as to what is needed and the quantity.
4.Overhead Equipment: Notify Training Officer, Engineer Robert J. Garcia
of any outstanding issues with the out-of-county equipment
5.Prevention Vehicles Only: Notify the shop of a needed repair to a
prevention vehicle. The email recipients are sent to the shop members,
Prevention supervisors, and the person making the alert.
An ALERT is created in two ways:
1.When a daily or weekly check fails.
2.Manually by clicking the set alert button from the station home
screen.
Effective Date: August 2020 William Veiga, Battalion Chief
Current Revision Date: 11/22/2023 Section 211.001
Next Revision (2) Date: 11/22/2026 Page 4 of 5
Once the alert screen is opened, complete the required fields. Required fields are
designated by a red outline. Add notes to the notes field including the problem and
item to be fixed.
Reviewing and closing alerts:
1. Go to the desired station home screen.
2. All alerts for vehicle repair are in the center column.
3. To close an alert, click the edit option. A new screen populates
where the alert status needs to be toggled to closed. Add notes,
then click save.
MONTHLY AND WEEKLY OVERSIGHT FOR SUPERVISORS:
Captains will be responsible for apparatus inspection oversight. This oversight will
ensure apparatus inspections are complete and the apparatus is in a safe working
condition. Apparatus inspections will be reviewed daily.
1. Captains will review the daily and weekly inspections.
2. Battalion Chiefs will review the weekly apparatus checks.
DEVELOP AND PRINT REPORTS:
To initiate an apparatus inspection report, start at the desired station homepage.
Reports populated in this section include, but not limited to, daily checks, weekly
checks, and SCBA checks.
EXPORTING REPORTS:
1. Click on the three lines in the upper left corner from the station
homepage.
2. Click vehicle & station.
3. Click logs.
4. Enter the desired apparatus and the type of report requested in
the empty fields to populate a report.
Effective Date: August 2020 William Veiga, Battalion Chief
Current Revision Date: 11/22/2023 Section 211.001
Next Revision (2) Date: 11/22/2026 Page 5 of 5
5. Report can be printed or exported using the export button.
INFORMATION
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DEFINITIONS
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CROSS-REFERENCES
Administrative Manual
Section 106.027, Hose Test Report, Form FD-09A
Section 106.053, Record of Equipment Disbursement for Repair, Form FD-46
Section 106.133, Rope Log, Form FD-71
Section 106.134, US&R Emergency Equipment Checklist, Form FD-72
Section 106.136, Apparatus, Equipment, and Office Inspection, Form FD-70A
Training and Equipment Manual
Section 310.009, Pre-Trip Inspection